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Move-in/Move-out Procedure

BALLSTON 880 CONDOMINIUM
UNIT OWNERS ASSOCIATION

POLICY RESOLUTION NO. 2006-7



MOVE-IN/MOVE-OUT PROCEDURES

A.    The On-Site Manager must be notified of all changes in occupancy, prior to listing and/or renting the unit and after any changes in occupancy.

B.    All furniture and large objects must be moved in and out of the building through the loading dock and freight elevator only.

C.    All loading dock and freight elevator use, regardless of whether such use is related to an occupant’s move-in or move-out, shall be subject to a security deposit in accordance with the fee schedule. 

C.1. The security deposit is payable by check to Ballston 880 Condominium and shall be given to the On-Site Manager a minimum of two (2) business days prior to the scheduled loading dock and freight elevator use.

C.2. The security deposit will be returned to the moving party upon completion of moving activities, pending a damage inspection conducted with the On-Site Manager or a designee of the Board of Directors.

i.  If the damage inspection reveals no damage to the building, including the elevator and loading dock, as a result of moving activities, the security deposit will be returned in full.

ii. For any damages found as a result of moving activities, the cost of repairing the damage, plus any administrative fees associated with the repair, will be deducted from the security deposit.

iii. Any damages in excess of the amount of the security deposit will be billed to the moving party in the form of a special assessment, if such charges are not paid in full after demand.

D.    All move-ins associated with a change in occupancy regardless of tenant or owner status shall be subject to an additional non-refundable move-in fee in accordance with the fee schedule.

D.1. The non-refundable move-in fee shall be payable by check to Ballston 880 Condominium and shall be given to the On-Site Manager at least two (2) business days prior to the new occupant’s scheduled move-in. 

D.2. The non-refundable move-in fee shall be applied in addition to the security     deposit required for the use of the loading dock and freight elevator associated     with the move-in.

E.    Unit Owners and Tenants may reserve the building’s loading dock and freight elevator.

D.1. Loading dock and freight elevator reservation requests must be made to the building’s On-Site Manager.

D.2. Reservations for loading dock and freight elevator usage must be made at least two (2) business days in advance of the desired date of usage.

D.3. Loading dock and freight elevator reservations for a specific date and timeslot will be captured on a first-come, first-serve basis.  

D.4. Loading dock and freight elevator reservations are limited to the following timeslots:

i.  8am – 12pm (weekdays)
ii. 12pm - 5 pm (weekdays)
iii. 9am – 1pm (weekends)
iv.1pm – 5pm (weekends)

D.5. A moving party is limited to one loading dock and freight elevator reservation timeslot per day.     

i. If there is no reservation for the second reservation timeslot one business day prior to the moving party’s scheduled date, the moving party may make use of the available, non-reserved timeslot.

ii. There will be a penalty in accordance to the fee schedule for every thirty (30) minutes a moving party exceeds its assigned timeslot reservation and encroaches upon the following reserved timeslot or fails to return the freight elevator to regular use at 5pm.

D.6.  The On-Site Manager will post loading dock reservation availability schedules two (2) weeks in advance.